• Clinic Administrative Coordinator

    Job Locations US-AZ-Sells
    Job ID
    2017-1458
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
    Min Salary
    USD $13.00/Hr.
    Work Hours
    Clinic Hours, M-F (40 Hrs. per week)
    Travel
    None
    Field
    Mental and Behavior Health
  • Overview

    Intermountain Centers currently has an opening for a Clinic Administrative Coordinator, in its Sells Outpatient Clinic, which provides community-based behavioral health services to members of the Tohono O-odham Nation.   

    If hired, you would be responsible for all office activities for the Program; performing a wide variety of administrative duties, including assisting members with enrollment in services,  screening for eligibility and scheduling of intake assessments.

    Responsibilities

     

    • Responsible for overall front office activities for the program, to ensure  professionalism in the way members and visitors are welcomed.
    • Obtains and records vital signs in members' charts.
    • Responds to referrals for enrollment.
    • Verifies member eligibility.
    • Assists members with applications to AHCCCS and/or Marketplace insurance plans.
    • Refers members to services offered by Indian Health Services, Tohono O'odham Behavioral Health, and other system partners.
    • Assists members  to determine their eligibility for services
    • Schedules initial intake appointment for member/family/guardian for referrals received from probation and other external agencies.
    • Provides administrative support to program functions through word processing, filing, copying, collating, faxing, organizing and preparing material for distribution; takes messages; schedules meetings, interviews and appointments; and maintains office calendar of activities and appointments.
    • Assists Director, HR, Payroll and Training staff with the following processes:
      • Hiring - Utilizes iCIMS Recruiting and Onboarding application; schedules interviews, collects and attaches references, qualification documentation, etc. to candidate in iCIMS.
      • Training -Coordinates staff in-service trainings (scheduling, etc.), and forwards electronic documentation to Tucson Office Training/HR Generalist.
      • HR Requirements - Ensures that all HR documentation is submitted confidentially, in electronic format, to Tucson Office HR Director and/or HR group in a timely manner.
      • Payroll - Helps ensure that all payroll information reaches Tucson Office payroll administrator in a timely manner.
    • Maintains function-specific databases and appropriate lists.
    • Maintains an approved schedule and acceptable level of attention.

    Qualifications

    • Education - Bachelor's or Associate's degree in a related field is preferred; HS/GED required.
    • Experience 
    • Three years' experience, with increasing responsibility as an Administrative Assistant, preferably in a human services environment.
    • Experience with confidential records and statistical analysis desired.
    • Regulatory -
    • 21 years of age
    • Current, valid Arizona Driver's License, 39 month Motor Vehicle Report and proof of vehicle registration and liability coverage to meet insurance requirements.
    • Eligible for DPS Level I fingerprint clearance.
    • First Aide, CPR  certification (Employer provides)
    • Initial, current, negative TB test result within the prior 12 months. (Employer provides)

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