• Administrative Assistant

    Job Locations US-AZ-Tucson
    Job ID
    Regular Full-Time
    Work Hours
    8:30 a.m. - 5:00 p.m.
  • Overview

      Serves as team member providing support to all administrative functions of Foster Care Services program; performs word processing, filing and general office duties; maintains client files in accordance with agency policies and procedures; schedules appointments for Director; gathers, reads and reviews monthly reports prior to submission into medical records; assists with monthly billing for Therapeutic Foster Care providers; distributes completed reports according to departmental procedures.


    • Supports the organization’s policies, goals and objectives, and works with management and other staff to achieve such goals and objectives.
    • Schedules meetings, and maintains office calendar of activities and appointments for department trainings.
    • Provides secretarial support for the Foster Care program through word processing, scanning, filing faxing, organizing and preparing materials for distribution.
    • Assists HCTC and Specialized Foster Care Program Coordinators, and HRSS Foster Care Case Managers with maintenance of client files in accordance with ICHD and contractual standards.
    • Supports activities of the Director through assisting with scheduling of in-service training, and billing.
    • Supports activities of the Director through distribution of information, verbally; in writing; or by mail, fax or email, as directed.
    • Assists Program Director and other administrators by tracking documentation in accordance with licensing Plans of Correction (POC).
    • Works in collaboration with Human Resources, Training and Quality Management (QM) staff to track licensing requirements of department personnel.
    • Attends specified meetings at the direction of Foster Care Director, as a representative of Intermountain Centers.
    • Participates in QM meetings and reports back to Director.
    • Maintains an approved schedule and acceptable level of attendance.


    Education/Experience –

    • Bachelor’s degree and related experience preferred, or
    • Associates degree and two years of related experience required.
    • Prior experience with confidential records and statistical analysis desirable.


    • 21 years of age
    • Current, valid Arizona Driver’s License and 39 month Motor Vehicle Report to meet insurance requirements.
    • Eligible for DPS Level I fingerprint clearance.
    • Initial current negative TB test result, within the prior 12 months. (Employer provides)


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed